With today’s fast-paced lifestyle, multi-tasking is becoming more and more the norm rather than an exception to the rule. So here are a few tricks to help stretch and use our time wisely – most especially in the workplace.
Beat procrastination. It’s one thing to say that you’ll stop procrastinating, but putting your words into practice is another thing entirely. Here’s how:
- Break it down. People tend to procrastinate because they get overwhelmed by the enormity of a project they’re working on. Jot down all the to-do’s (big or small) in order for you to accomplish the project. Doing this will help you get the work done without missing any detail.
- Arrange your tasks according to priority. Procrastinators tend to do the small, unnecessary tasks first before jumping into the bigger, more daunting ones. This is a big no-no if you want to get things done right away. After you’ve finished drafting your to-do list, assess which tasks are more pressing and more urgent and which ones you can do at a later time. This way, you can have an idea on what needs to be attended now and which ones can be pushed back after all the important tasks are done.
- Get inputs. Interestingly, most procrastinators are also perfectionists. These perfectionist procrastinators tend to put off finishing a project or a task because they want to do double (even triple) checks before submitting their work. Just get inputs from your supervisor or boss as you work your way through the project. If you are truly OC, do last-minute checks on the things you’ve accomplished, then seek the feedback of your boss or co-workers to ensure that your task is as complete and perfect as it can be.
- Just do it! According to studies, procrastinators are those people who believe that things can be done when they are in the right frame of mind to do so. A reality check: it’s not possible (or at least, it’s not possible all the time). Your boss, co-workers, and clients cannot afford to wait for you to get into the right mood or wait for inspiration to strike you. So, simply put, just dive in!
Log what you do. In order for you to use your time wisely, do a mini-experiment: In one week, jot down how much time you spend on each activity. For example: How long do you spend answering emails? How often do you have to attend meetings and what’s the average length of those meetings? As soon as you have the answers, proceed to the next step.
Set up a schedule. Now that you have an idea which tasks or activities eat up a lot of your time, you can make changes in your “time utility.” Maybe you can cut short your email time, put more time into the more important tasks and less time on the unnecessary ones, go on fewer breaks at work, etc. Good luck, Bella!